Santa in the City groups and Charity FAQs:
How much are the places and what is included in the price?
It costs £28.95 for each participant to take part in Santa in the City and this price includes their 5-piece Santa suit, runner number and finisher’s medal!
For groups and charity places we only charge you for the number of places you manage to fill. You will need to confirm these numbers a week before the event.
There is no cost to reserve places in the event for groups and charities.
How do I register a group?
Please complete either our groups or charity registration forms. The only thing you need at this stage is a guesstimate number of participants and an idea of how you would like to a collect participant information (please see FAQs below regarding collecting of information).
Is there a cut off date for registrations?
There is no deadline for registrations as such, but for groups we need to receive a final list of participants by 28th November at the latest.
Is there a limit to the amount of places that can be reserved?
Not at all (within reason of course!).
What happens if we don’t manage to fill all of the places we have reserved?
It’s no problem! We will only invoice you for the number of places filled. We just ask for your final numbers by the end of November - when we ask you to submit your participant information. We will provide you with a template spreadsheet to complete.
If we have children taking part in our group how do we register them?
Please send their parent/guardian the link to the child registration form on our website. This will be returned to us here at Santa HQ
Is it possible for us to take registration details through our charity website so that we can set our own entry fee for participants?
You can certainly do this! We just need you to reserve a certain number of places with us originally. We would then just ask you to submit your participant information as an Excel spreadsheet at the end of November.
How do we provide you with our participant information?
We will send you a template Excel spreadsheet at the end of November for you to return to us, or if you would prefer we can set up a dedicated registration webpage for you so that your participants can do this themselves - please just mark this preference on your registration form and we will send the URL for you to forward to your group members.
How do we pay for places?
Groups and charities are invoiced for their places, or if you prefer we can charge to a company card. You can express your payment preference on your registration form. If you are part of the ‘Run for Charity’ membership scheme just let us know so that we won’t charge you separately for your places.
If you have a small team of 5 people or less you may prefer to sign up individually and pay at the point of booking.
Can we use our Run for Charity Membership?
Yes, charities can use Run for Charity to register participants. Please choose this option on the registration form.
Will you send us our Santa Suits?
This is possible for groups and charities based in London. We can arrange these to be sent to one central London location for you to distribute to your participants, but please be aware that there will be an additional postage charge for this. Alternatively your participants can collect them from Paternoster Square on the day of the race. Please state your preference when completing your registration form.
How do I collect our Santa suits?
Santa suits are available to be collected from Paternoster Square from 8:30 am on the day of the run. We ask for one nominated person to collect suits on behalf of your team and recommend that they bring a large bag (or Santa sack!) with them.
Will there be a virtual Santa run this year?
Virtual santa is back for 2024, allowing you to take part in the run no matter where you are in the world! Please visit our Virtual Santa page for details of how you can join the fun from a location of your choice.
What does a promoted charity mean?
We are delighted to support lots of amazing charities through this event. There is no cost or commitment needed to become one of our promoted charities and the benefits of becoming one of our charity partners are:
Reserved places for your supporters in the event at a cost of £28.95 per person. You do not need to commit to these numbers and will only be invoiced for the places you fill.
Promotion of your charity on the event website, social media and PR (where possible). We just need your logo, copy, and URL
Marketing resources, and event runner pack to help you promote the events to your supporters and participants
Optional Santa Suit delivery to you offices (additional costs apply)
How are funds raised for the event?
Corporate Groups - Santa in the City is a great way for your colleagues to support great causes. The entry fee of £28.95 covers the cost of the event, the santa suit and medal. Individuals or groups will need to fundraise on top of this to support their charity of choice. We recommend setting up an online fundraising page such as JustGiving. If you are looking for a charity to support then please check out our promoted charities here, who would love your support.
Charities - Once you have reserved your places please promote the event and registration through your normal channels. You may like to set up a bespoke event page and registration page. You are free to choose the registration fee and fundraising target to suit your audience.
Alternatively, you can direct your participants to the Santa in the City website to register directly there. Please note that we will not be able to provide you with information on who has signed up should you choose this option.
When does registration open for Santa in the City 2025?
Registration will open in the Spring. Drop us a line to be added to the mailing list and we’ll make sure that you get advance notification of this.
Do you have a marketing toolkit for us to use?
We have a resources section on our website providing everything you may need for your marketing and promotion, including logos, images and a template press release.
How do I become the Lead Charity Partner for 2025?
The process for applying for Lead Charity Partner will begin in January 2025. Please feel free to drop us an email if you are interested in becoming our lead partner.
Can our organisation provide volunteers for the event?
Yes, we love volunteers to get involved in our events, it’s a great way for employees and supporters to get involved without taking part in the challenge! We provide all volunteers with their own Santa Suit. If you are interested then please email us.
Can our staff or volunteers come to the event and cheer people on?
Yes, please bring your supporters, staff and volunteers to help cheer on the Santas.
